Accident and Incident Reporting (AIR)

In this section you will find the Accident / Incident Reporting & Investigation Processes in place within your Board.

National Services Scotland

In this section you will find the NSS Accident / Incident Reporting & Investigation Procedure and key HSE guidance to assist NSS to meet their legal obligations around accident reporting and investigation.

NSS has changed the way that you can report an accident, incident or near miss - its even easier now through the ServiceNow Portal - you can access, complete and submit a NSS AIR FORM via your phone, tablet or laptop.

What do I report?

  • NSS requires us all to report all events that can be classed as accidents / incidents (near misses).
    • An accident is an event that results in injury or ill health
    • An incident (near miss) is an event not causing harm, but has the potential to cause injury or ill health 

Working at home

  • If the incident or accident occurred in connection with your work and you were in work time, please submit an AIR form, so we can look at how your Line Manager can better support you, e.g
    • you trip over a cable plugged into your laptop,
    • you are suffering headaches or back, arm or wrist ache when using your laptop,
    • using work equipment that is faulty - loose cables, worn or damaged flexes

How do I report?

  • Its easy just click here and fill out a few simple questions: NSS AIR FORM this can be completed via your phone, tablet or laptop.

Accident and Incident System Video's

 Please find below a selection of video's that have developed on how you use and access they AIR system

 If you require additional information you can contact the NSS Health & Safety Advisers through HR Connect Contact Us / Health and Safety

NHS 24

An Accident and Incident report and investigation form must be completed for any of the following occurrences:

- An incident to any person on NHS 24 premises (this includes those not directly employed by NHS 24);

- Incidents to staff working in other premises;

- Dangerous occurrences;

- Industrial diseases;

- Road traffic incidents (on or off site) if driving on NHS 24 business;

- Near misses.

Below is a copy of the Accident and Incident Reporting form for use by employees and managers. You can find NHS 24's Accident, Near Miss and Hazard Policy here which provides more information.

NHS Golden Jubilee

Reporting injuries, diseases and dangerous occurrences in health and social care: guidance for employers

The Health and Safety Executive has produced an information sheet, that gives guidance on how the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) apply to the health and social care sectors.  It is aimed at employers and others in health and social care, who have a duty ro report under RIDDOR.  This can be found in the document "RIDDOR - Guidance for Employers Golden Jubilee" in the "For Manager" tab below.

RIDDOR - A Brief Guide for Managers

Certain categories of work related accidents/incidents are required by law to be reported to the Health and Safety Executive timeously.  This document lists reportable events under RIDDOR.

RIDDOR - COVID-19 Core Brief

During the current Covid-19 pandemic staff are encouraged to continue to report incidents and near misses via the Datix reporting system.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) have not changed due to COVID-19.  The Health and Safety Executive (HSE) have published guidance to employers regarding any reporting under RIDDOR related to COVID-19.

 

Public Health Scotland

On this front page you will find initial information you need to know when reporting any Accident or Near Miss that you or a colleague may have.

Public Health Scotland require everyone to record all accidents / incidents and near misses, this is to support and identify any actions that need to be implemented to ensure we all are able to work within a safe environment with processes.

What do I need to report?

  • Any Accident or Non Riddor which is an event that results in injury or ill health;
  • Any Incident (Near miss) which is an event not causing harm, but has the potential to cause injury or ill health;
  • Any Dangerous Occurrence which there is a number of specific, reportable adverse events, as defined in the RIDDOR Regulations

Working at home 

  • If the incident or accident occurred in connection with your work and you were in work time, please submit an AIR form, so we can look at how your Line Manager can better support you, e.g.
  • you trip over a cable plugged into your laptop,
  • you are suffering headaches or back, arm or wrist ache when using your laptop,
  • using work equipment that is faulty - loose cables, worn or damaged flexes

 How do I report it?

  • All Public Health Scotland work related accidents and near misses should be reported through the Health and Safety Portal.

Accident and Incident System Video's

 Please find below a selection of video's that have developed on how you use and access they AIR system

 If you require additional information you can contact the NSS Health & Safety Advisers through HR Connect Contact Us / Health and Safety

 

Scottish Ambulance Service

All staff within the organisation have a responsibility to report adverse and near miss incidents they witness, are involved in or are informed of on to the Services incident reporting system.  Datix as soon as possible after the event, preferably within 48 hrs.  Datix can be found using the link: http://datixweb/datix/live/index.php