- your earnings before and after any deductions
- the amount of any deductions that may change each time you’re paid, for example tax and National Insurance
- the number of hours you worked, if your pay varies depending on time worked
Payslips can be used as proof of your earnings, tax paid and any pension contributions. Payslips can be either electronic (online) or printed and both are accepted by banks and future employers.
Detailed in the tabs below you will find information on the Payslips process in place within your Board.
National Services Scotland
Within National Services Scotland the ePayslip service is available on ePayroll. As well as self-service functionality allowing you to view your payroll records, including historical pay details and personal information, you may now receive electronic payslips instead of paper copies. Most employees within NHS Scotland may now receive electronic payslips instead of paper copies. Within NSS it has been agreed in partnership that all staff with the exception of staff groups who do not have regular access to a PC may now receive electronic payslips.
ePayslips will automatically be available on the Friday before payday for monthly paid staff and every Tuesday for weekly paid staff and can be accessed via the Payroll System
If you do not have a login for the Payroll System, please email Payroll to request this information - NSS Service Now
In January 2020, following an agreement with partnership, NHS 24 will migrate all staff to electronic payslips, or ePayslips.
There are many benefits in this move:
- Easy secure access to your pay slip
- full access to your last 12 months pay slips in one location
- Ability to print and reprint payslips at your convenience
- Save your payslips in PDF format and store them on your own devices (PC, Laptop, Tablet, Smart Phone, etc.)
Staff affected by this change will be individually contacted, via e-mail with guidance on how to access their ePayslip and be reminded of individual log on details.
There will be a small number of staff who will continue to receive paper payslips, these are employees who are unable to access the NHS internal network e.g. staff seconded out-with the NHS, non executives, staff on maternity leave. Staff on long term sick leave (over 6 weeks) can call to request a paper payslip during their absence, however they will revert back to an ePayslip upon return to work.
Below you will find information on how to access the system along with FAQs.
NHS Education for Scotland
The ePayslip is a service available on ePayroll. As well as self-service functionality allowing you to view your payroll records, including historical pay details and personal information, you can now receive electronic payslips instead of paper copies
Scottish Ambulance Service
There are currently two options for employees on how we receive monthly payslips, one being by paper and the other being electronic. SAS is committed to get the majority of employees onto electronic payslips as soon as possible.
Additional information on each type of payslip:
Paper Payslips are printed by ATOS and are distributed directly to your Divisional HQ for local distribution; these payslips are released to staff the Tuesday prior to payday.
E-payslips, employees can view their own payslip in their own time, it’s safe, secure and through this service payslips are retained on a rolling 12 month’s basis, the additional benefits are P60’s and P11D’s are also retained electronically with copies back to 2015 being visible on line.
NHS Golden Jubilee
Within NHS Golden Jubilee the ePayslip service is available on ePayroll. As well as self-service functionality, which allows you to view your Payroll records, including historical pay details and personal information, you may now receive electronic payslips (ePayslips) instead of paper copies.
ePayslips will be available two working days before payday via the Payroll System (link only available on NHS Golden Jubilee PCs and laptops).
The State Hospital
Within The State Hospital the ePayslip service is available on ePayroll. As well as self-service functionality allowing you to view your payroll records, including historical pay details and personal information, you may now receive electronic payslips instead of paper copies. Most employees within NHS Scotland may now receive electronic payslips instead of paper copies.
ePayslips will be available 2 working days before payday via the Payroll System.
- What if I change my mind about ePayslips, can I opt-out and go back to paper copies?
You may do so, and the paper payslip will be mailed to your home address or other nominated address. . You can opt out by emailing the payroll team on NSS Service Now or by choosing the “Contact Pay Office” link within ePayroll advising that you wish to revert to paper payslips and providing the address you wish your payslips to be mailed to.
- I do have access to a PC, but can I still get a paper copy of my payslips?
You can print a copy of your ePayslip from your PC. Alternatively, you may opt out and a paper payslip will be mailed to your home address or other nominated address. You can opt out by emailing the payroll team on the NSS Service Portal or by choosing the “Contact Pay Office” link within ePayroll advising that you wish to revert to paper payslips and providing the address you wish your payslip to be mailed to.
- Will I get my P60 electronically as well?
P60’s are not currently planned to be available electronically, and will continue to be paper based for the foreseeable future.
- Will I be able to save or print my ePayslip?
Yes ePayslips can be viewed as a pdf file then saved and/or printed.
- Will my bank or employer accept an electronic payslip as proof of salary/employment?
Electronic payslips are widely accepted by banks and other institutions as proof of pay. Some institutions may not currently accept electronic payslips. If you encounter any issues with this then please contact the Payroll Team for assistance.
- Will I be able to access previous ePayslips?
You will be able to view 12 months payslips, on a rolling basis, through ePayroll Self Service. It is, therefore, recommended that you save the pdf file each month in a secure location of your own choosing.
- Which staff groups will not be set to receive ePayslips?
Donor Carers, Drivers, Warehouse Operators, Domestic Assistants and Catering Assistants will not be set to receive an ePayslip. Staff members in these groups can, if they choose, opt in to receive electronic payslips.
- What's the benefit of an ePayslip?
Faster, and easy access to your last 12 months payslips in one place. You can save, print and reprint payslips at your convenience. The risk of your payslip being lost or misplaced is significantly reduced. There are also reduced costs to the NHS of printing and postage and speedier and safer delivery of payslips to employees.
- What happens with my ePayslips if I am on sick leave?
For short term absence we would not expect any change as you will be able to view your payslip as soon as you return to work. If, however, you are unfortunate enough to be off for a longer period of sick leave then payroll require notification from either you or your line manager that this is the case and that paper payslips are required for the duration of the absence. You will automatically be reverted back to an ePayslip when you return to work (this may be delayed to the following pay period due to the way in which payroll receive absence information).
- What happens when I am first opted in for ePayslips?
When you are opted in for ePayslips, the next time a payroll is processed you will not receive a paper payslip and your ePayslip will be available on ePayroll.
- What happens if I am getting electronic payslips and then go on maternity leave?
You will automatically be reverted to paper payslips for the duration of your maternity leave and return to ePayslips when you return to work.
- How secure are ePayslips?
ePayslips are only available through the ePayroll system which you access with your own user name and password through the NHS network, so they are secure in that sense. Once they are printed or stored outside the ePayroll system, you should treat them as you would anything with personal identifiable information.