- Attendance and Absences (including all forms of leave)
- Overtime, Enhancements and Additional Hours
- Reporting using Business Objects (BOXI)
Scottish Standard Time System (SSTS)
The Scottish Standard Time System (SSTS) is for line managers to keep their direct report’s time and attendance details* up to date:
If you have any queries about SSTS that cannot be answered using the information below, please contact your Board Payroll team using the details here.
*NHS 24 - eESS is the primary attendance management system in NHS 24. The Recording Absence guidelines should only be used in the event of eESS downtime or amending absences now in the past.
- Interactive Rostering Guides
- Business Objects/SSTS Absence Trigger Reports Guide
- Payroll Monthly Cut Off Dates 2019-20
- SSTS User Manual
- SSTS Recording Public Holidays
- SSTS Recording Payroll and Roster Notes
- SSTS Recording Part Shift Absence
- SSTS Recording Long Term Absence
- SSTS Interactive Rostering Guide
- SSTS Hints and Tips
- What should I record on SSTS for phased return or phased retiral?
There are special leave codes for this and any such absence should be recorded as normal.
- What should I enter onto SSTS for staff on maternity leave who work a Keep in Touch day?
Leave the absence as it is and record the hours worked as a Payroll Note.
- What is the difference between a Payroll Note and a Roster Note on SSTS?
A Payroll Note is used to request additional salary payments outwith AfC terms and conditions, such as Whitley on call, and exports to Payroll monthly.
A Roster Note is just for information within the roster department and does not export to Payroll.
- What do I record on SSTS if there is a bank holiday or annual leave during the sickness absence?
You should delete the bank holiday and extend the sickness absence as normal. You should NOT close the absence and open a new absence after the bank holiday.
- What do I add to SSTS when a member of staff returns to work?
Make sure the absence is recorded until the day before they return and ensure that a Return to Work is completed for the member of staff.
- What dates should I enter on SSTS if an employee is absent all week?
If a member of your team calls in sick on a Monday and does not return until the following Monday, then you should record Monday to Sunday as the period of absence on SSTS.
A similar situation applies to part time staff - for example, if someone works Tuesday to Thursday and is absent for all 3 working days the absence should be recorded on SSTS as Tuesday to Monday.
- What dates should I enter for an absence on SSTS?
Only enter the dates that you know. For example if a member of your team calls in sick but expects to be back the next day then only enter the absence for the day.
If they don’t return the next day, you should extend the existing absence. Please note that in these circumstances you should NOT set up a new absence.
- What absences should I record on SSTS?
All absences must be recorded. The drop down menu on SSTS covers the majority of absence reasons.
- How do I enter an absence on SSTS?
Full details are available in the SSTS User Manual, available under the 'For Manager' tab.
- Are there any guidelines for entering absence onto SSTS for staff who are off long term i.e. more than 28 days, as there are implications for half/no pay.
When entering long term absence on SSTS, especially for employees who are on, or going on to half or no pay, it is important that you extend the absence to the last day of the month if you know they are not expected or are unlikely to return by then.
This is extremely important for sick pay purposes, as the Payroll system calculates to the end of each month and will use the last date entered as the absence end date and return them to full pay from the next day.