Annualised Hours

Annual hours working can offer a flexible and efficient way of matching staffing levels to any variances in workload.  Annual hours working allows employees to work an agreed number of hours per year rather than an agreed number of hours per week. 

Detailed in the tabs below you will find Annualised Hours policy and process information in place within your Board.

National Services Scotland

Annual hours working can offer a flexible and efficient way of matching staffing levels to any variances in workload.  Annual hours working allows employees to work an agreed number of hours per year rather than an agreed number of hours per week. 

It is recognised that annual hours working may only be suitable for a small number of areas within NSS.  If an SBU is considering the introduction of annual hours working for employees, they should ensure that any working agreement is mutually agreed in partnership and complies with the Working Time Directive.

Any annualised hours requests will be managed via the Notification of Change (NoC) process. A Notification of Change enables an employee to change a component of their existing working arrangement, subject to the necessary approvals.  Please access the Notification of Change Portal for further guidance about how to complete a request.

NHS Education for Scotland

Annual hours working can offer a flexible and efficient way of matching staffing levels to any variances in workload.

NHS Golden Jubilee

This policy enables contracted hours to be calculated over the period of a whole year. They may consist of both fixed and unallocated shifts, ensuring that core times are filled and remaining times are flexible. The unallocated shifts can then be used by the manager for unexpected surges in demand at reasonably short notice. 

Annualised hours systems provide a way of organising working time by contracting with staff to work an agreed number of hours per year rather than a standard number each week. The actual number of hours worked by a member of staff during the week will then be "flexed" to match workload requirements. As well as hours being varied week to week, they may also be varied seasonally and/or according to fluctuation of service demands. Annualised hours are used to match attendance of staff to the periods when they are most needed by services.

Fluctuations in hours reflect the often uncertain patterns of demand for services such as in an acute hospital.  Annualised hours working can offer a flexible and efficient way of deploying staff by matching staffing levels more closely with variances in workload. For staff, annualised hours working offers greater flexibility and the opportunity to better manage working hours to allow individuals to tailor the time they spend at work and at home. For employers, in time this can lead to reductions in staffing costs through efficient allocation of staffing levels and the reduction of overtime costs or use of agency or bank staff.

Under more traditional working arrangements, the demand for services may result in overtime or premium rates of pay at busy times or over-staffing when demand is low.  With annualised hours, a yearly staff plan is drawn up in advance so that staffs know when they are expected to work on a regular basis. 

Public Health Scotland

Annual hours working can offer a flexible and efficient way of matching staffing levels to any variances in workload.  Annual hours working allows employees to work an agreed number of hours per year rather than an agreed number of hours per week. 

From 1st April 2020 Public Health Scotland will bring together staff previously employed by NSS and NHS Health Scotland alongside new PHS employees, meaning different routes for staff to access HR information.  Please refer to the option below that best describes your circumstances to ensure you refer to the correct information. 

• I have TUPE transferred from NHS Health Scotland into Public Health Scotland – Please raise your query with HR via Contact Us
• I have TUPE transferred from NSS to Public Health Scotland – please select the National Services Scotland tab above to access all information.
• I am an employee in Public Health Scotland – please select the National Service Scotland tab to access all information.

Scottish Ambulance Service

Annualised hours systems provide a way of organising working time by contracting with staff to work an agreed number of hours per year rather than a standard number each week.  The actual number of hours worked by a member of staff during the week will then be "flexed" to match workload requirements. As well as hours being varied week to week, they may also be varied seasonally and/or according to fluctuation of service demands.  Annualised hours are used to match attendance of staff to the periods when they are most needed by services.

Fluctuations in hours reflect the often uncertain patterns of demand for services such as in an acute hospital.  Annualised hours working can offer a flexible and efficient way of deploying staff by matching staffing levels more closely with variances in workload.  For staff, annualised hours working offers greater flexibility and the opportunity to better manage working hours to allow individuals to tailor the time they spend at work and at home.  For employers, in time this can lead to reductions in staffing costs through efficient allocation of staffing levels and the reduction of overtime costs or use of agency or bank staff.

Under more traditional working arrangements, the demand for services may result in overtime or premium rates of pay at busy times or overstaffing when demand is low.  With annualised hours, a yearly staff plan is drawn up in advance so that staff know when they are expected to work on a regular basis.

The State Hospital

Annualised hours systems provide a way of organising working time by contracting with staff to work an agreed number of hours per year rather than a standard number each week. The actual number of hours worked by a member of staff during the week will then be "flexed" to match workload requirements. As well as hours being varied week to week, they may also be varied seasonally and/or according to fluctuation of service demands.Annualised hours are used to match attendance of staff to the periods when they are most needed by services.

Fluctuations in hours reflect the often uncertain patterns of demand for services such as in an acute hospital. Annualised hours working can offer a flexible and efficient way of deploying staff by matching staffing levels more closely with variances in workload. For staff, annualised hours working offers greater flexibility and the opportunity to better manage working hours to allow individuals to tailor the time they spend at work and at home. For employers, in time this can lead to reductions in staffing costs through efficient allocation of staffing levels and the reduction of overtime costs or use of agency or bank staff.

Under more traditional working arrangements, the demand for services may result in overtime or premium rates of pay at busy times or overstaffing when demand is low. With annualised hours, a yearly staff plan is drawn up in advance so that staff know when they are expected to work on a regular basis.