Notification of Change

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval.

NHS 24

Please see below for NHS 24's Notification of Change Form.

National Services Scotland

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval and most of these changes will be processed through the Forms Handling Portal or an alternative form as list below.

For the best experience and to avoid processing delays, we recommend that employees complete their NoC request on the Forms Handling Portal. Each request will then be automatically passed on to the relevant authoriser, starting with the employee’s line manager. Until the NOC portal is fully launched for all changes, some requests may still require a individual paper form. For the complete list of which method to request your change please see below. 

Please note:

 - Approved changes received by HR by the 8th of the month will be processed in the same month, changes received after the 8th will be processed for the following month

 - Where there has been a line manager change, it will take 2 working days for the Forms Handling Portal to be updated with this information

For further information about the NoC process please consult the Transforming HR Services - Guidance.

 

Change Form Change Request Type Additional Actions to be completed by Line Managers
Form Handling Portal  Internal Movement (where Line Management and Sub-department and/or Cost Centre changes apply) - The new Line Manager will need to update LearnPro via self-service.
- Update SSTS team if the Roster Manager also changes via the NSS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using NSS Service Portal - Finance
- Log request in 
NSS Service Portal to update Email Directory
Line management only (where the Sub-dept and/or Cost Centre is changing please raise an Internal Mover form) - The new Line Manager will need to update LearnPro via self-service.
- Update SSTS team if the Roster Manager also changes via the NSS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using NSS Service Portal - Finance
Annualised Hours  no additional actions
Base Location - Log request in NSS Service Portal to update Email Directory
- Update SSTS team: NSS Service Portal - Finance
Career Break - Line Manager to enter career break to SSTS as an absence, under special leave
Fixed Term Contract Extension   no additional actions
Honorary Contract Extension   no additional actions
Hours   no additional actions
Job Title - LearnPro will need to be updated via self-service.
- If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Log request in NSS Service Portal to update Email Directory
Re-Evaluation (Regrading) - If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: NSS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using NSS Service Portal - Finance
- Log request in NSS Service Portal to update Email Directory as appropriate
Reduced Working Year   no additional actions
Secondment Extension (Internal & Incoming Only)   no additional actions
Sub-dept and Cost Centre Log request in NSS Service Portal to update Email Directory
Temporary Promotion - LearnPro will need to be updated via self-service as appropriate.
-  If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: NSS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using NSS Service Portal - Finance
- Log request in NSS Service Portal to update Email Directory as appropriate
Temporary Promotion Extension - If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: NSS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using NSS Service Portal - Finance
Working Pattern - Line Manager to update using selfservice in SSTS
Notification of Change Form NSS Additional Payments (e.g. On Call / OOH / Protection)   no additional actions
Other (by agreement with HR Services)   no additional actions
Outgoing Secondment (Extension - out with NSS)   no additional actions
Secondment Information Form NSS Outgoing Secondment (New - out with NSS)   no additional actions
Maternity Support (Paternity) Application Form NSS Maternity Support (Paternity) - Line Manager to update using selfservice in SSTS
Maternity Leave - eESS self service Maternity - Line Manager to update using selfservice in SSTS
Adoption Application Form NSS Adoption - Line Manager to update using selfservice in SSTS
Form Handling Portal Agency Extension   no additional actions
Form Handling Portal Contractor Extension   no additional actions

 

 

NHS 24

 

This Notification of Change Form includes a Rota Review Group section, which must be completed.  Please note, this form should not be used to change hours, the line manager (or proxy), should amend a staff members hours on eESS using the Standard Operating Procedure in the Knowledge Lab on the intranet.

 

NHS Education for Scotland

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval. It should be noted that all NoC forms must be signed off by the relevant Managers/Directors before the HR team can process the change.

Public Health Scotland

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval and most of these changes will be processed through the Forms Handling Portal or an alternative form as list below.

For the best experience and to avoid processing delays, we recommend that employees complete their NoC request on the Forms Handling Portal. Each request will then be automatically passed on to the relevant authoriser, starting with the employee’s line manager, please ensure changes are discussed with your manager prior to submission. Until the NOC portal is fully launched for all changes, some requests may still require a individual paper form. For the complete list of which method to request your change please see below. 

Please note:

 - Approved changes received by HR by the 8th of the month will be processed in the same month, changes received after the 8th will be processed for the following month

 - Where there has been a line manager change, it will take 2 working days for the Forms Handling Portal to be updated with this information

For further information about the NoC process please consult the Transforming HR Services - Guidance.

 

Change Form Change Request Type Additional Actions to be completed by Line Managers
Form Handling Portal  Internal Movement (where Line Management and Sub-department and/or Cost Centre changes apply) - The new Line Manager will need to update LearnPro via self-service.
- Update SSTS team if the Roster Manager also changes via the PHS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using PHS Service Portal - Finance
- Log request in PHS Service Portal to update Email Directory
Line management only (where the Sub-dept and/or Cost Centre is changing please raise a Internal Mover form)  - The new Line Manager will need to update LearnPro via self-service.
- Update SSTS team if the Roster Manager also changes via the PHS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using PHS Service Portal - Finance
Annualised Hours   no additional actions
Base Location - Log request in PHS Service Portal to update Email Directory
- Update SSTS team: PHS Service Portal - Finance
Career Break - Line Manager to enter career break to SSTS as an absence, under special leave
Fixed Term Contract Extension   no additional actions
Honorary Contract Extension   no additional actions
Hours   no additional actions
Job Title - LearnPro will need to be updated via self-service.
- If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Log request in PHS Service Portal to update Email Directory
Re-Evaluation (Regrading) - If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: PHS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using PHS Service Portal - Finance
- Log request in PHS Service Portal to update Email Directory as appropriate
Reduced Working Year   no additional actions
Secondment Extension (Internal & Incoming Only)   no additional actions
Sub-dept and Cost Centre Log request in PHS Service Portal to update Email Directory
Temporary Promotion - LearnPro will need to be updated via self-service as appropriate.
- If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: PHS Service Portal - Finance 
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using PHS Service Portal - Finance
- Log request in PHS Service Portal to update Email Directory as appropriate
Temporary Promotion Extension - If the Post Outline is affected, Turas Appraisal will need to be updated by the Line Manager.
- Update SSTS team if the Roster Manager changes: PHS Service Portal - Finance
- If there are implications for EExpense, either new authoriser or new access, inform Payroll Support using PHS Service Portal - Finance
Working Pattern - Line Manager to update using selfservice in SSTS
Notification of Change Form PHS Additional Payments (e.g. On Call / OOH / Protection)   no additional actions
Other (by agreement with HR Services)   no additional actions
Outgoing Secondment (Extension - out with NSS)   no additional actions
Secondment Information Form NSS Outgoing Secondment (New - out with NSS)   no additional actions
Paternal Leave Application Form PHS Maternity Support (Paternity) - Line Manager to update using selfservice in SSTS
Maternity Leave - eESS self service Maternity - Line Manager to update using selfservice in SSTS
Maternity and Adoption Leave Application Form PHS Adoption - Line Manager to update using selfservice in SSTS
Form Handling Portal Agency Extension   no additional actions
Form Handling Portal Contractor Extension   no additional actions

 

Scottish Ambulance Service

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval. It should be noted that all NoC forms must be signed off by the relevant Managers/Directors before the HR team can process the change.

The State Hospital

A Notification of Change (NoC) is a request made by an employee which enables a component of their working arrangement to be changed subject to approval. It should be noted that all NoC forms must be completed with the relevant financial codes (see below in 'For Manager' guidance) and signed off by the relevant Managers/Directors before the HR team can process the change.

Changes to personal details should be emailed to TSH.HRenquiries@nhs.scot. If you are changing your name, please attach proof of your new name e.g. passport, marriage certificate, deed poll.

It should be noted that you must inform SPPA by yourself if you have any changes to personal details.  

Financial Codes can be found on the The State Hospital's intranet page under Departments\Finance\Budget Code Book.

to complete a NOC, please use this link Electronic NOC