Recruitment Process

    Detailed in the tabs below you will find specific Recruitment policy and process information in place within your Board.

    Healthcare Improvement Scotland

    The Recruitment Team is here to support hiring managers throughout all stages of the recruitment process.

    Please refer to the tabs below for information and templates required during each stage of the process. The Manager’s Guide to Recruitment Process and the Recruitment Policy provide detailed information and guidance.

    If you are considering recruiting on a fixed term basis, please refer to the Fixed Term Contract Policy.

    Detailed below are some points to note for employees new to PHS: -

    1) ID Card - the employee will need to go to reception to get their photo taken for their ID badge/card.  

    2) Email - an email address is created by the employee when they start with the assistance of their manager.

    3) eESS, LearnPro & Turas - access will be provided within 2 weeks of the employees start date.  Please ensure HR has the employees NHS email address to allow the login details to be issued to the employee.

    4) Induction - the HR WFRS Recruitment Team will book the employee onto the next available induction date and the employee will receive an email with the relevant details in advance. Employees should contact nss.wfrs@nhs.net if they are unable to attend.

    5) Computer & Telephone - IT will contact the manager with the relevant login details.  If there are any issues, the manager or employee should contact the Service Portal on their desktop.

    National Services Scotland

    The Recruitment Team is here to support hiring managers throughout all stages of the recruitment process.

    Please refer to the tabs below for information and templates required during each stage of the process. The Manager’s Guide to Recruitment Process and the NSS Recruitment Policy provide detailed information and guidance.

    If you are considering recruiting on a fixed term basis, please refer to the NSS Fixed Term Contract Policy.

    Detailed below are some points to note for employees new to NSS: -

    1) ID Card - the employee will need to go to reception to get their photo taken for their ID badge/card.  

    2) Email - an email address is created by the employee when they start with the assistance of their manager.

    3) eESS, LearnPro & Turas - access will be provided within 2 weeks of the employees start date.  Please ensure HR has the employees NHS email address to allow the login details to be issued to the employee.

    4) Induction - the HR WFRS Recruitment Team will book the employee onto the next available induction date and the employee will receive an email with the relevant details in advance. Employees should contact nss.wfrs@nhs.net if they are unable to attend.

    5) Computer & Telephone - IT will contact the manager with the relevant login details.  If there are any issues, the manager or employee should contact the Service Portal on their desktop.

    NHS 24

    Authority to Recruit

    Recruitment Authorisation Forms (RAF's) should be used for all new vacancies including agency requests.  Please ensure that you follow the appropriate process to complete this including appropriate signatures (see below documents for full process).  The RAF should also now be used to apply for any extensions to Agency/Fixed-Term/Secondment posts.  Extension forms will no longer be accepted.

    All vacancies and extensions are eligible to be considered by the Redeployment Panel.  Please therefore take this into consideration when submitting your RAF.

    Incomplete RAFs will not be accepted by Workforce Planning and will be returned to the hiring manager for completion.

    General Recruitment

    Please see the Recruitment and Selection Policy document for guidance, however please note that currently processes and procedures are being reviewed and are subject to change.  Information regarding the new Job Train candidate tracking system launch will be updated in the News section in due course, this will change the way that recruitment is processed throughout the organisation moving forward.

    We have added general documents to the tabs to assist hiring managers in the process, however should you be be unable to find a piece of information please use the 'contact us' form.

    For senior posts in the organisation NHS 24 is using Values Based Recruitment.  You can find more information on this and Project Lift here.

    Agency/Independent Contractor recruitment – due to legislative changes from HRMC, if hiring managers intend to recruit through an agency or to hire independent contractors, please contact Jim Martin, Finance, in the first instance. An Employee Status Indicator test must be completed and submitted with this RAF. Without this, the RAF will not be processed.  Please clearly indicate on the RAF that you intend to engage in agency recruitment.

     

    NHS Golden Jubilee

    The aim of this policy is to promote safe, fair and consistent recruitment, ensuring equality of opportunity in the attraction, recruitment and selection of staff.

    Public Health Scotland

    Public Health Scotland content is being designed for this page, in the interim please contact the team by emailing nss.wfrs@nhs.net

    Scottish Ambulance Service

    The Scottish Ambulance Service is at the frontline of NHS Scotland, we provide emergency response and planned scheduled care to across mainland Scotland and our island communities.  We are a 24/7 service, striving to meet the needs of a diverse population across a diverse geography.

    For many people, the main image of us is our emergency responses vehicles and 999 control room staff, but we are much more than that and the Service employs a wide range of roles to support that response.  Without our skilled workforce, we would not be able to deliver the service that we strive for.  It is the truly remarkable people that we employ both in face to face patient care and those who support them that enable us to give the best care possible.

    We recruit our multi-talented, multi professional workforce from a range of backgrounds and experiences, always seeking those people with the best skill mix, who can demonstrate the right behaviours and values and who can help us achieve our vision of putting the patient at the heart of what we do.

    To do this, we employ people in a broad range of roles, including clinical and managerial roles, education & training, risk, emergency planning, HR, Finance and Administration.

    For further support and guidance, please refer to the Manager's Guide to Recruitment.

    The State Hospital

     

    The State Hospital recognises that the delivery and development of patient care is dependent upon having the right people in the right place at the right time and therefore regards the operation of an effective recruitment and selection policy as an essential management tool.  The State Hospital is committed to operating a recruitment and selection process that ensures fair and equitable treatment for all applicants.

    Values Based Recruitment

    It is important that potential employees understand the reality of the role before they start work. Candidates may be assessed in a variety of settings to get a better idea of their suitability for the post with regard to their values, attitudes and interactions within a group setting.  With this in mind The State Hospital has introduced a combination of assessment centres and values based interviewing to our recruitment processes.  This is a rigorous programme of exercises involving a variety of multidisciplinary staff of all grades designed to assess a candidate’s performance and suitability for a particular job.

    The State Hospital is now live with the National recruitment system Jobtrain. For guidance and frequently asked questions about Jobtrain, please see the Jobtrain Recruitment System section. Until March 2020, all State Hospital vacancies will be managed by NHS Lanarkshire's Recruitment Department under a Service Level Agreement.  The State Hospital's designated Recruitment contact is Linsey Norton, Recruitment Administrator, 01698 377667.

    See below tabs for information, tools and templates on each stage of the recruitment process.